Invitation Letters for Visa Application
Participants who have completed all the registration process, including paying the registration fee, are eligible for invitation letters. The invitation letters are sent via email.

Please note that Visa letters will be only issued to:
  • Authors who have paid their registration fee in full;
  • Committee members;
  • Invited guests and speakers;
  • Persons know to the committee members;
All requests for visa letters should be addressed to Judy Chow, jchow@deakin.edu.au


Visa Information

Please note that all travelers to Australia must have a valid visa before boarding their plane. Travelers to Australia cannot apply for a visa on arrival, with the exception of New Zealand and Norfolk Island passport holders, who will be issued a Visa on arrival in Australia.

All international participants should review the following information carefully. The passport which you hold determines whether you can apply online, or if you need to lodge a paper-based application. The following information will help you identify the right Visa and application process.

We strongly advise all participants to apply for a Visa at least eight weeks in advance of their intended date of travel.


Visa Option I: eVisitor

European Union (EU) passport holders, and some other European passport holders, are eligible to apply individually online for an eVisitor visa to travel to and enter Australia. For a business event, the most appropriate visa is the eVisitor (Business stream) visa. eVisitor eligible countries:

Andorra, Austria, Belgium, Bulgaria, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Monaco, Netherlands, Norway, Poland, Portugal, Romania, San Marino, Slovakia, Slovenia, Spain, Sweden, Switzerland, United Kingdom, Vatican City.
You can apply online free of charge at: www.immi.gov.au

A separate online eVisitor (Tourist stream) application is required for each family member who holds a passport from an eligible country and wishes to travel with you to Australia, including children under the age of 18 who are included on your passport. Applications for eVisitor visas are free. 

Further information on the eVisitor visa can be found on the website. 
eVisitor applications can be made online. 

Visa Option II: Electronic Travel Authority (Business Stream) (Subclass 601)

Passport holders from a number of countries are also eligible to apply for an Electronic Travel Authority (ETA) to travel to and enter Australia. For a business event, the most appropriate ETA is the ETA (Business Entrant) (Subclass 601). 

Passport holders from the following countries are eligible to apply for an ETA through a travel agent, airline, specialist service provider or Australian visa office outside Australia: 

Andorra, Austria, Belgium, Brunei, Darussalam, Canada, Denmark, Finland, France, Germany, Greece, Hong Kong (SAR)*, Iceland, Ireland, Italy, Japan, Liechtenstein, Luxembourg, Malaysia, Malta,  Monaco, The Netherlands, Norway, Portugal, Republic of San Marino, Singapore, South Korea, Spain, Sweden, Switzerland, Taiwan**, United Kingdom - British Citizen, United Kingdom - British National (Overseas), United States of America, Vatican City.

* A Hong Kong Document of Identity (HKDI) cannot be used to apply for an ETA. If you are a resident of Hong Kong, you will need a citizen passport to apply for this visa.

** Holders of Taiwan passports in Taiwan can apply through an approved ETA travel agent in Taiwan. Holders of Taiwan passports outside Taiwan should approach their closest Australian visa office.

You can apply for an ETA online (www.eta.immi.gov.au) for a $20 fee if you are from any of the following countries:

Brunei, Darussalam, Malaysia, Canada, Singapore, Hong Kong (Special Administrative Region), South Korea, Japan, United States of America.

If you do not hold a passport from any of the above countries or regions, you cannot apply for an ETA online and will need to contact a participating airline, travel agent, or an Australian visa office overseas. Please note some third party companies may choose to impose a fee to travelers for this service.


Visa Option III: Visitor Visa (Subclass 600) - Business Visitor Stream

Passport holders not eligible for an eVisitor or an ETA can apply for the Visitor Visa (Subclass 600) in the Business Visitor stream.
Note: If you are being paid by an organisation in Australia for your participation in a symposium, trade fair or seminar you should apply for the Temporary Work (Short Stay Activity) visa (Subclass 400) (see information below).

If you are an exhibitor at a trade fair and you are selling your goods or services directly to the general public you will need to apply for the Temporary Work (Short Stay Activity) visa (Subclass 400).


Visa Option IV: Temporary Work (Short Stay Activity) visa (Subclass 400)

If you are entering Australia to participate in a conference, trade fair or seminar and you are being paid by an Australian organisation for your involvement you should apply for the Temporary Work (Short Stay Activity) (Subclass 400) visa. This visa is usually valid for six weeks or less from the date you first enter Australia, but it can be granted for up to three months if the department agrees you need to stay for that time. You must arrive in Australia within three months from the date the visa is granted.
More information on this visa is available on the website.

This visa application can also include family members wanting to travel with you to Australia such as your spouse or dependent children.


Relevant websites

  • Department of Immigration and Citizenship (DIAC) (www.immi.gov.au)
    • The Department of Immigration and Citizenship website includes helpful information about Australian missions overseas, how to apply for visas and further information on visa applications; customs clearance, quarantine regulations, health issues, arrival and departure and more.
  • DIAC office locations (www.immi.gov.au/contacts/overseas.htm)
    • The DIAC office location webpage provides a list of all Australian immigration offices outside of Australia by country and by city.